• November 2, 2023

Adherence to Code of Conduct and Prohibition of Accepting Gifts

Illinois Public Employee Code of Conduct

Pursuant to an Intergovernmental Agreement (IGA) with the Illinois Office of the Comptroller, the Board may offset debts owed by individuals and entities that are associated with the Board. The Superintendent designee shall review all debts and determine which ones are to be subject to the offset system. A debtor has the right to request a written opportunity to dispute the decision within 14 days of the Superintendent designee’s notification.

Employees are not allowed to accept any gratuity or special favor from individuals or organizations with whom they are doing business.

All employees have a shared responsibility for adhering to this Code of Conduct. You should seek guidance from your supervisor, manager or other appropriate persons within the Company when you have questions about any situations involving ethical standards and integrity.

It is a violation of this policy to accept any gratuity or special favor from individuals or organizations with whom you are doing business. This includes accepting any kind of entertainment, meals, travel or hospitality arrangements from such persons or organizations. You should always be aware of the laws in every country in which you do business regarding giving gifts to government employees and others who act on behalf of a government entity.

It is important that you protect the Company’s property from theft, damage, misuse or waste. You should report any incidents involving Company property to security and your supervisor as soon as possible. Also, you should never disclose any confidential information owned by the Company to non-employees unless it is on a need-to-know basis.

Employees are not allowed to accept any gifts from their supervisors.

Each employee has a responsibility to the Government and its citizens to place loyalty to the Constitution, laws and ethical principles above personal gain. Therefore, it is improper for an employee to accept a gift that is inconsistent with such a principle.

Example: An employee of a Federal agency receives a pair of tickets to a Broadway play from three partners in a law firm that handles mergers. The partners are interested in establishing a business relationship with the agency. The ticket value is $60, which exceeds the $20 limit for gifts based on a single occasion or presentation. The employee may not accept the tickets.

In such situations, the donor should return the item or pay its market value to the Government. If it is not practical to return the tangible item, it may be shared within the recipient’s office or destroyed. In addition, any recommendation that employees contribute toward a gift to an official superior must be accompanied by a statement that the contributors are free to contribute less or nothing at all.

Employees are not allowed to accept any gifts from their subcontractors.

An employee may not accept, either personally or on behalf of the agency, any gratuity or special favor from persons or entities seeking official action by, doing business with, or conducting activities regulated by, the employee’s agency or whose interests may be substantially affected by the performance or nonperformance of the employee’s duties. (See paragraphs (d) through (8) of this section.)

A Department of Justice employee working at a regional office in a commercially owned building shares space with various private business tenants. After a fire breaks out in the building, the commercial tenant offers to give all of the employees occupying the Government space one night’s free hotel accommodation as a gesture of good will. The employees may accept this gift under the exception in paragraph (b) of this section for gifts that are not given because of an employee’s official position.

An employee who receives a gift from a prohibited source must promptly return it or, if the item is tangible, pay the donor its market value or destroy it. Market value is the cost that a member of the general public would reasonably expect to incur in purchasing the item.

Employees are not allowed to accept any gifts from their clients.

A public trust requires that employees place loyalty to the Constitution, laws and ethical principles above their personal gain. This principle must guide the employee in all aspects of his or her official duties.

Employees may not solicit or accept gifts or items of monetary value from any person or entity seeking official action, conducting activities regulated by their agency or who are likely to be substantially affected by the performance or nonperformance of an employee’s duties. This prohibition is not intended to preclude certain situations, such as an employee’s attendance at a conference sponsored by a private corporation or organization, where participation in the matter would be required and where his or her impartiality could be called into question.

An employee who receives a gift from a prohibited source must promptly return the item or, except where the agency has specific statutory gift acceptance authority, pay its market value. When soliciting contributions for a gift, an employee must include a statement that the contributors are free to contribute less or nothing at all.

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